Get completed work ready to bill
I focused on getting more invoices processed each month and making sure they were billed to the correct party, with the correct information, the first time. Staying up to date on which jobs were complete was part of that work. A finished job needed to become a correctly prepared invoice.
I produce around 100–155 invoices a month, depending on the jobs available to bill, alongside invoice approvals and job-cost corrections. Job volume is outside my control. My average unbilled DSO has remained low and is the measure I use for billing speed: keeping up with completion, preparing the information and moving the invoice through the process.
Make the WIP report easier to use
Preparing the final work-in-progress report became a much smaller task. I take the Power BI report into Excel and use a set of commands to sort it into the view we need and highlight the entries that need attention. That makes errors and issues quicker to spot.
This simplified the work-in-progress reporting I handle with Vista, cutting the VP’s preparation time from 60 to 15 minutes. The useful change was a repeatable way to turn the report into something we could review quickly.
Put the checks before the invoice goes out
The checks in this workflow are concrete: the party being billed, the information on the invoice and whether the job is complete. In the WIP review, highlighting draws attention to entries that need a closer look. Speed matters alongside getting the invoice right the first time.
The Excel steps organize the report for review; I still have to catch and resolve the issues it exposes. That is also what makes the report useful: it gives the next review a clear place to start.
Keep the results in their proper context
The $1.70 million and 80% figures describe the reduction in the unbilled receivables balance in September 2025. The 68-to-13-day change is unbilled DSO. Neither figure is a claim that I collected $1.70 million in cash or created that amount of new revenue.
In a later comparison, which I reported in August 2026, the branch had the company’s lowest total DSO: 61 days against a company average of 151. This is a separate branch-wide measure. I improved upstream billing; the VP also handled equipment billing and collection. The branch result includes work beyond my own.
The 60-to-15-minute figure describes WIP preparation. Monthly invoice volume varies with the work available to bill. Keeping the balance, days, preparation time and invoice count separate makes each claim easier to discuss.
Beyond the formal role
Alongside the billing work, I became someone colleagues across functions come to with AI. I use the company’s enterprise AI tools to draft proposals, find suppliers and products for construction needs, and help other offices cross-validate and reconcile outstanding invoices on request. This is a separate part of my work; I do not attribute the September billing results to AI.
I built an internal tracker that lets local-area offices and the command center see which territories and opportunities are theirs. I also run weekly payroll with a multi-step, AI-assisted secondary check for corrections and validation. It makes that work faster, with fewer overlooked issues.
A colleague’s view of my earlier work
Before BluSky, I worked in Audit & Assurance at Deloitte in Abu Dhabi. In a January 2025 recommendation letter about that work, a colleague wrote:
“His ability to take complex datasets and transform them into actionable insights was remarkable.”